Title

Receptionist

Purpose

Reporting to the Administrative Manager, the Receptionist provides professional highly communicative support to our front of house operations.

Personal Attributes and Skills

• Self-motivated, well-spoken communicator, passionate about our mission
• Engaging and professional work ethic with an eye for detail

Qualifications

• 3-5 years of professional Reception experience in a comparable environment
• Excellent correspondence skills including letter proofing, e-mail drafting
• Strong knowledge of the Microsoft Suite of Products (Word, Excel, Oulook)

Responsibilities

• Provide a high level of administrative support by answering and directing in-coming calls, overseeing mail, housekeeping, shared office space and maintaining office supplies
• Greet all visitors to the office and ensuring their internal contacts are notified of their arrival
• Responsible for following all safety protocol and guidelines when admitting visitors to our offices
• Accept and sign for all couriered packages
• Prepares all outgoing mailings
• Print cheques and prepare for signature
• Bookkeeping: Processing donations, credit card filing and tracking, bank statement filing, cheque management
• Provide coordination and logistical support with regards to Fundraising and Family programs: RSVP tracking, ticket coordination for events, flight arrangements, meal arrangements and processing
• Work with the Volunteer Gifts Manager in the maintenance of the drop-in, family room and the basement storage facility space ensuring cleanliness and appropriate toys are available for those who are visiting with us
• Maintain office hardware as necessary including printers and fax machines
• Coordinate and schedule staff meetings, take and distribute meeting minute notes
• Arrange for staff meals as required
• Write and send out thank you cards to fund raisers and community awareness champions
• Coordinate the design and distribution of Hair Donation Certificates and Small Fundraiser certificates of accomplishment
• Facilitates the High Holy Day Card Campaign and Purim Campaign
• Assist with building maintenance and engage with outside vendors as required by your Manager
• Other duties as may be assigned

Interested applicants please apply directly to [email protected], no phone calls please